PM - 1Password: Migrate from general vault to sub-team vaults

[kcoronel]

Overview

We need to adopt sub-team vaults in 1Password so we can maintain fine-grain control of member and lead 1Password permissions. We need to migrate all items from the general vault and then delete the general vault.

More Info

• General vault refers to the P: Civic Tech Jobs-Admin 1Password vault
• Sub-team vaults refer to 1Password vaults that pertain to a specific team or team-lead
  • E.g. P: Civic Tech Jobs-UI/UX, P: Civic Tech Jobs-Dev

Action Items

• log into 1-Password
• confirm that all vaults have been made for our team
  • Reference: 📊 List of all Civic Tech Jobs vaults
• collect all missing vaults and comment it as a list on the PM CoP Agenda
  • Link: Product Management CoP Weekly Agenda 2025 product-management#386
  • Reference: 🗨️ Template of sub-team vault request comment
• open P:Civic Tech Jobs-Admin vault to view items in our general vault
• move items into their respective vaults
  • Reference: 📖 General Vault Items to Sub-Team Vault Mapping
• prepare this ticket for review
  • change project board status to In Review
  • add ready for product label
• review with PM Lead
• on approval, request admin channel to delete _XXX

Resources/Instructions

311 Data Reference Issue

Note

Please ignore the "Passkey available" banner, Bonnie is still determining the use case for this and does not want to break any existing workflows by adopting it yet.

Click to see "Passkey available" banner

📊 List of all Civic Tech Jobs vaults

• P: Civic Tech Jobs-Admin
• P: Civic Tech Jobs-UI/UX

📖 General Vault Items to Sub-Team Vault Mapping

P: Civic Tech Jobs vault item		Civic Tech Jobs Sub-Team Vault	Note
Project Email	➡️	P: Civic Tech Jobs - PM
Zapier	➡️	P: Civic Tech Jobs - PM
Zoom	➡️	P: Civic Tech Jobs - Research
Figma	➡️	P: Civic Tech - Design
Mailchimp	➡️	P: Civic Tech - Design
Miro	➡️	P: Civic Tech - Design
Calendly	➡️	P: Civic Tech - Research
Usability Hub	➡️	P: Civic Tech - Research

🗨️ Template of sub-team vault request comment

Civic Tech Jobs is requesting the following vaults to be created:
- P: Civic-Tech-Jobs-PM
- P: Civic-Tech-Jobs-Research 
- P: Civic-Tech-Jobs-Design