Automatically import emails into listmonk?

[ingeniumdesign]

Hello everyone,
I'm looking for a tool to export emails and then import them into some kind of CRM or newsletter tool.
I came across listmonk in the process.

I receive about 5-10 email requests per day.
I always move these email requests to an email folder (subfolder) in my IMAP mailbox.

I have already used make.com to get a request only from the subfolder etc.
But I can't get it to filter duplicate emails etc properly.
Since I only need one email at a time and if the existing email is already there, nothing else should be “imported” or can't be included otherwise.

I would like to have a tool (preferably a self-hosted one) that keeps querying my IMAP subfolder.
The first name, last name and email are then exported to a newsletter, email tool (if the email doesn't already exist).
Because I want to send the contacts a newsletter 2-3 times a month.

Is there a way to check the email contacts for duplicates in listmonk?
Is there perhaps a connection to make.com or Zapier or similar tools?
Or, how do you maintain your email lists and contacts so that you don't have any duplicate email contacts?
Or how do your emails arrive automatically in listmonk?

Thank you, Sebastian

[MaximilianKohler]

Listmonk doesn't allow email duplicates. One of them will be ignored or overridden.

[ingeniumdesign]

niceh thanks!

Who else could answer the other questions?
How do I always get my email data automatically into the system?

[anantanandgupta]

you can use tools like n8n (self hosted as that supports community nodes) and install n8n-nodes-listmonk-service (disclaimer: I am author). there are built-in nodes that can read your emails and then extract the information and push them as subscriber (can also add them to lists) using the above community node.

let me know if you need any help in implementation.

[candidexmedia]

Hi @ingeniumdesign where are the email requests coming from? Is it from a form on your website?

What I've done myself is use a form processor + Airtable + Zapier to connect to Listmonk.

I created an interest form for a workshop which asked applicants, at the end, whether they wanted to subscribe to the newsletter (depending on your jurisdiction, getting express consent to send email marketing is critical).

I used both YouForm and Tally.so for the form, and embedded them on my website.

Both form processors have an Airtable integration / webhook thing, so I sent the data over to Airtable because I prefer looking at my data in that tool. I could have also used Airtable as the form processor.

Then, I created a filtered View in Airtable that only displayed submissions where the contact said "yes" to receiving email newsletters.

In Zapier, I created a custom Listmonk action (see my post if you'd like to try it out yourself) that watched for new entries in the Airtable View, and added them to my mailing list via the Listmonk API. Any existing contact doesn't get added (which has its drawbacks).

Depending on your use case, a proper CRM tool may be better suited. The open-source one I'm currently eyeing is Twenty CRM, but there are quite a few other options. Find a CRM which can provide a lead form to embed on your site (or can connect to your inbox), and API / webhook connectors which can send the email address to Listmonk.